Updated: 26 March 2026
OneArts, a subsidiary of Ivx (registered in England and Wales, Company No. 17080224), is committed to protecting the privacy and personal information of the performers we represent through our talent agency, OA Talent. This notice explains how we collect, use, and protect your data.
1. Information We Collect
To provide representation and management services, we collect the following types of information:
- Identity Data: Name, date of birth, and gender.
- Contact Data: Email address, phone number, and home address.
- Professional Data: CVs, headshots, showreels, performance history, and training details.
- Physical Attributes: Height, eye colour, hair colour, and other characteristics required for casting profiles.
- Financial Data: Bank account details for the payment of fees and commissions.
- Compliance Data: Right-to-work documentation and DBS certificates where applicable.
2. How We Use Your Data
We use your personal information to:
- Process your contact details, physical attributes, headshots, and career history to find you work.
- Create and maintain your professional profile on casting platforms.
- Submit your details to casting directors, production companies, and creative leads.
- Negotiate contracts and manage your professional bookings.
- Communicate with you regarding auditions, recalls, and industry opportunities.
- Process payments and issue invoices for work completed.
3. Legal Basis for Processing
We process your data based on:
- Contractual Necessity: To perform our duties as your representative.
- Legitimate Interests: To promote you as a performer and find you work.
- Legal Obligation: To comply with UK tax, employment, and safeguarding laws.
4. Sharing Your Information
We share your professional materials (headshots, CVs, and reels) with third parties in the entertainment industry, including potential clients, casting directors, and production companies. Your portfolio will be shared for casting and booking opportunities. We do not share your private contact details or financial information with third parties unless required for a specific contract or by law.
5. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. Access to your personal data is limited to those employees and partners who have a business need to know.
6. Data Retention
We will only keep your personal data for as long as you are represented by OA Talent. If our representation agreement ends, we will retain certain information for a limited period for legal compliance and to satisfy legal, accounting, or reporting requirements.
7. Your Legal Rights
Under UK data protection laws, you have the right to:
- Request access to your personal data.
- Request correction of any inaccurate information.
- Request the erasure of your data.
- Object to or restrict the processing of your data.
8. Contact Details
If you have any questions regarding this Privacy Notice or wish to exercise your rights, please contact the OneArts administration team via our official website at onearts.uk.